TimeTool ♡ EngagementsThis year, too, we are supporting associations, clubs, festivals and innovative projects as part of our ♡ commitments. It is very important to us to support sports enthusiasm, spirit and passion. In this way, we would like to make an active contribution to strengthening successful and likeable sportsmen and sportswomen as well as local cultural events.
We wish all our partners numerous emotional experiences and the greatest possible success. It's your time... 
pipoDialog App
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The premises of TimeTool AG have been spiced up and remodeled in the last few weeks. Better sound insulation, cool room dividers and design elements let our office appear in new splendor.
On his three-week trip across the Moroccan desert, our CEO Mario Beyeler experiences a lot on his motorcycle. This photo story gives you some impressions.
Modul «project»
Redesign of the Project Message Center
A wide range of information from planning data to activities, duration, payment values, approval status and much more is presented to users in concentrated form in the TimeTool Project Message Centre. Due to the redesign, the control, evaluation and approval of project services can now be carried out even more efficiently and easily.
With the help of various filter and selection criteria, users can access the desired data in a targeted manner. Practically every field of a data record can be viewed with quick entries via search fields provided for this purpose. Important information about deviations between planned and actual times, including information about pre- and post-times to be approved, are listed transparently and comprehensibly.
With the help of various filter and selection criteria, users can access the desired data in a targeted manner. Practically every field of a data record can be viewed with quick entries via search fields provided for this purpose. Important information about deviations between planned and actual times, including information about pre- and post-times to be approved, are listed transparently and comprehensibly.
The Project Message Centre provides project leaders with all relevant data related to the projects in a clear manner. Using coloured buttons for approving and rejecting additional time or other deviating values, quick decisions can be made about additional time. In addition, there is clarity and transparency about all expenditures and possible deviations from budget values.
Let us convince you of the newly created functionality and contact us here for more information. We look forward to hearing from you.
Let us convince you of the newly created functionality and contact us here for more information. We look forward to hearing from you.
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new app
pipoDialog - record working time using qr-code and nfc |
The classic time and attendance terminals should dress warmly: with the pipoDialog app, there are new innovative variants for time and attendance. With this app, the smartphone becomes a badge and the badge becomes a time recording terminal.... but first things first.
With the pipoDialog app it is possible to clock in and out of a project, an activity or any other object in an efficient and simple way. In order to still provide "on-site proof", the scanning of an NFC tag or QR code can be used for this purpose, for example. Depending on the selected mode, either a QR code or a badge is required for stamping in and out. Of course, a search mode is also available, which can be used to select the appropriate object.
With the pipoDialog app it is possible to clock in and out of a project, an activity or any other object in an efficient and simple way. In order to still provide "on-site proof", the scanning of an NFC tag or QR code can be used for this purpose, for example. Depending on the selected mode, either a QR code or a badge is required for stamping in and out. Of course, a search mode is also available, which can be used to select the appropriate object.
Via the central buttons for start, stop and change, users log on to one object at a time. In addition to the personal working time, time is also booked on the corresponding objects at the same time. In this way get two birds with one stone: presence and project/object time recording in one step.
As mentioned above, the roller of the corresponding object can be carried out via 3 definable modes:
As mentioned above, the roller of the corresponding object can be carried out via 3 definable modes:
- Selection via scanning a QR code
- Scanning an NFC/RFID tag
- Selection via the search function
If QR codes or NFC/RFID tags are used for booking, the desired object is assigned to each code or tag. NFC/RFID tags can be used in the form of self-adhesive, 4 cm labels with an integrated antenna. Of course, classic RFID cards such as Mifare Desfire badges can also be read. Authorisations are used to define which mode is to be used by the users.
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pipoDialog offers much more: in addition to correction options for forgotten bookings, the recorded services can also be supplemented with expense reports if required. This is subject to the condition that the functionality is licensed. In addition, there is the familiar TimeTool handling of absences: in addition to team calendar views and evaluation of time and project time recording, the application for planned absences is also available. |
Learn more about the functionality and possibilities of the pipoDialog app and request more information via our contact form. We look forward to hearing from you.
In our newsletter series «TimeTools Knowhow Box», we provide tips & tricks, valuable advice as well as practical professional knowledge about working time recording for everyday working life.
#3
MONTH-END CLOSING
Within the TimeTool system, various mechanisms are used to close a calendar month. These differ in two types:
The following lines explain the differences and characteristics of the two types of month-end closing. In particular, it will be shown what has to be taken into account for the automatic month-end closing.
Manual month-end closing by the user
The manual month-end closing is carried out on a role-based basis at the levels of employees, supervisors and HR in the sense of a digitalisation. The users confirm the completeness and correctness of the personal data or the data of subordinate employees at the appropriate level by a definable deadline. For example, it can be stipulated that employees must confirm their data for the previous calendar month by the third working day of the current month. After the visa has been issued, no corrections can be made by the corresponding level to the data in the month that has been verified. This is followed by the completion of the stage above according to the same principle. This process is repeated monthly.
The use of the manual month-end closing function is not mandatory and does not have to be carried out at all three levels. An executed closure can be cancelled again by the higher level in each case.
Automatic month-end closing by the system
In contrast to manual closing by the user, the automated month-end closing is a function that is automatically executed by the system every month. A calendar month is closed at fixed points in time, regardless of whether manual month-end closings have been carried out by users or not. Automatic month-end closings cannot be suspended or reversed.
The defined times of the automatic monthly closings can be easily remembered: on the 1st day of each new calendar month, the system automatically closes the previous month, or in other words - on the penultimate day, the previous month closes automatically.
Example
At the change of month from 30 April 2022 to 1 May 2022, the month of March 2022 is closed. The following graphic shows the system behaviour over a few months.
MONTH-END CLOSING
Within the TimeTool system, various mechanisms are used to close a calendar month. These differ in two types:
- Manual month-end closing by the user
- Automatic month-end closing by the system
The following lines explain the differences and characteristics of the two types of month-end closing. In particular, it will be shown what has to be taken into account for the automatic month-end closing.
Manual month-end closing by the user
The manual month-end closing is carried out on a role-based basis at the levels of employees, supervisors and HR in the sense of a digitalisation. The users confirm the completeness and correctness of the personal data or the data of subordinate employees at the appropriate level by a definable deadline. For example, it can be stipulated that employees must confirm their data for the previous calendar month by the third working day of the current month. After the visa has been issued, no corrections can be made by the corresponding level to the data in the month that has been verified. This is followed by the completion of the stage above according to the same principle. This process is repeated monthly.
The use of the manual month-end closing function is not mandatory and does not have to be carried out at all three levels. An executed closure can be cancelled again by the higher level in each case.
Automatic month-end closing by the system
In contrast to manual closing by the user, the automated month-end closing is a function that is automatically executed by the system every month. A calendar month is closed at fixed points in time, regardless of whether manual month-end closings have been carried out by users or not. Automatic month-end closings cannot be suspended or reversed.
The defined times of the automatic monthly closings can be easily remembered: on the 1st day of each new calendar month, the system automatically closes the previous month, or in other words - on the penultimate day, the previous month closes automatically.
Example
At the change of month from 30 April 2022 to 1 May 2022, the month of March 2022 is closed. The following graphic shows the system behaviour over a few months.
Please note that it is no longer possible to enter mutations after the automatic month-end closing has taken place. Accordingly, a mutation period of two whole months is available for the execution of mutations for a calendar month.
In order not to be "surprised" by the automatic month-end closing, the following points should be observed before an upcoming month-end change:
1. execute HR master data mutations for a month to be closed in good time.
2. book time corrections of any kind (comings/goings, absences, balance corrections, etc.) in full in the month intended for closing.
3. If manual month-end closing is done by users, it should be done before the automatic month-end closing.
4. Before the end of the month, check that all the required mutations have been carried out.
Do you have any questions about time management in everyday working life?
Our consulting team will be happy to help you.
HR FESTIVAL 2022
After numerous cancellations and postponements in the last two years, it should now work out:
on Tuesday, 31 May and Wednesday, 1 June 2022 you will find TimeTool AG at Stand B22 in Hall 3 of Messe Zürich.
We are looking forward to interesting trade fair days, many visitors and exciting discussions.
Do you have any questions about our trade fair presence?
on Tuesday, 31 May and Wednesday, 1 June 2022 you will find TimeTool AG at Stand B22 in Hall 3 of Messe Zürich.
We are looking forward to interesting trade fair days, many visitors and exciting discussions.
Do you have any questions about our trade fair presence?
«The familiar and at the same time highly professional approach suits us.»
Michael Oltmanns Human Resources Manager, IIC-INTERSPORT International Corporation
Following the motto «TimeTool ♡ success stories» short videos and reports have been created which give individual insights into the cooperative partnership with a selection of our reference customers.
The collection of success stories realized so far can be found here.
We ♡ our customers. And we are happy about the valuable contacts as well as successful partnerships. THANK YOU.
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A look behind the scenes at TimeTool AG: Learn more about the everyday life of TimeTool and about «the secret that isn't one» in the extensive interview...
Report only available in german.
«TimeTool can provide the right solution for all our needs.»
Dominik Lütolf Head of Human Resources, Die Securitas Gruppe
Following the motto «TimeTool ♡ success stories» short videos and reports have been created which give individual insights into the cooperative partnership with a selection of our reference customers.
The collection of success stories realized so far can be found here.
We ♡ our customers. And we are happy about the valuable contacts as well as successful partnerships. THANK YOU.
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In our newly launched newsletter series «TimeTools Knowhow Box», we provide tips & tricks, valuable advice as well as practical professional knowledge about working time recording for everyday working life.
#2
TOLERANCE TIME
The definition of desired parameters for the calculation of time data is ensured in the TimeTool system via so-called day plans. A day plan summarizes the most important features such as target working time, break regulations or even overtime zones for the automated calculation of time data.
Among the many possibilities you will also find parameters for configuring tolerance times - also known as grace times. But do you actually know what the task of a tolerance time definition is?
Usually, tolerance time definition is applied in case of fixed working time or shift operation. In this case, the corresponding work start is defined as a time in the daily schedule. In a next step, the time range before the work start can be defined as a tolerance range. The prerequisite for this is defined overtime ranges. In the following example, 5 minutes before the specified start of work at 5 a.m. and 10 minutes after the end of work at 1:30 p.m. are defined as such zones.
#2
TOLERANCE TIME
The definition of desired parameters for the calculation of time data is ensured in the TimeTool system via so-called day plans. A day plan summarizes the most important features such as target working time, break regulations or even overtime zones for the automated calculation of time data.
Among the many possibilities you will also find parameters for configuring tolerance times - also known as grace times. But do you actually know what the task of a tolerance time definition is?
Usually, tolerance time definition is applied in case of fixed working time or shift operation. In this case, the corresponding work start is defined as a time in the daily schedule. In a next step, the time range before the work start can be defined as a tolerance range. The prerequisite for this is defined overtime ranges. In the following example, 5 minutes before the specified start of work at 5 a.m. and 10 minutes after the end of work at 1:30 p.m. are defined as such zones.
If the employee's time is now booked in the tolerance zone marked in green, for example at 04:56, the working time is automatically credited as overtime without the need for approval. The same applies, for example, to the going clock-in at 13:38.
If the clock-in clock-out is registered before the defined tolerance range in the morning, the overtime is not automatically credited. In this case, the accrued time must be approved or rejected by the responsible supervisor via the TimeTool Message Center. In case of rejection, the working time is counted from the defined start of work at 5 o'clock. The same rule applies to overtime after the end of work.
This procedure is intended to prevent individual overtime minutes from generating additional work for supervisors in the area of overtime approval.
If the clock-in clock-out is registered before the defined tolerance range in the morning, the overtime is not automatically credited. In this case, the accrued time must be approved or rejected by the responsible supervisor via the TimeTool Message Center. In case of rejection, the working time is counted from the defined start of work at 5 o'clock. The same rule applies to overtime after the end of work.
This procedure is intended to prevent individual overtime minutes from generating additional work for supervisors in the area of overtime approval.
Do you have any questions about time management in everyday working life? Our consulting team will be happy to help you.
Module «team»
Extension with budget system
The functionality around the budget system in TimeTool's workforce planning has been integrated into Release 9. These are functions that were already used intensively in the 90s and offered added value especially to companies with several sales outlets or branches. The features related to budget-oriented planning are thus now also available in the web client.
The budget system opens up the possibility of defining organization- or workplace-specific target hourly values per week. Effectively available resources are presented in real time based on already planned attendances and absences.
Several distribution keys can be entered in the system as part of budgeting and shift planning. The resources to be scheduled are distributed to the corresponding days of the week by specifying percentage values in the form of a distribution key. With the help of this function, additional factors such as visitor numbers, seasonal conditions, weather forecasts or public transport timetables can be taken into account in resource planning. The use of distribution keys is usually based on the experience of the planners and the current conditions of a location.
During the planning process, the previously defined parameters are now available to the planning managers in the shift planning. For the selected planning period, in addition to the planned absences, the already scheduled resources are also calculated and visualized. For each organizational unit and, if required, for each workstation or team, a defined weekly distribution key can now also be activated. This shows the planning users the hourly budget available for the respective day and points out differences between budget and actual planning.
The budget system is particularly suitable for companies with several external locations, where the scheduling is carried out under adherence to specifications such as number of hours or also an amount in CHF. This includes, for example, franchising companies, hairdressing studios or gas stations. Of course, the functionality can also be used for other applications.
Further information
Learn more about the functionality and possibilities of the budget-oriented deployment planning and request more information via our contact form.
Further information
Learn more about the functionality and possibilities of the budget-oriented deployment planning and request more information via our contact form.
Module «project»
New functions integrated for the
«project manager» role
Companies that provide services in the form of projects are familiar with this situation: In a classic matrix organization, employees report to both their direct superiors and the responsible project managers. With regard to personal time and absence management, the line manager is responsible. However, the recorded project performance is assessed and approved by the respective project management.
It is precisely for these project management tasks that new functionality has been created in our solution. Using the specially designed project message center, the project management checks recorded bookings for their projects with the initially planned services in a compact and clear manner. Filtering and sorting mechanisms are available for all fields.
It is precisely for these project management tasks that new functionality has been created in our solution. Using the specially designed project message center, the project management checks recorded bookings for their projects with the initially planned services in a compact and clear manner. Filtering and sorting mechanisms are available for all fields.
The new Project Manager Message Center enables direct comparison of planned and actual values. Thereby, the project management can approve or reject corresponding activities per project by mouse click. In the case of incorrect bookings, the project, sub-project, activity or even the time quantity as such can be adjusted and corrected.
The new functions for the role of project manager are currently still undergoing the final test phase - a release is imminent.
FURTHER INFORMATION
Are you also involved in projects and would like to have recorded services approved by the project manager? We will be happy to advise you and look forward to hearing from you via our contact form.
Are you also involved in projects and would like to have recorded services approved by the project manager? We will be happy to advise you and look forward to hearing from you via our contact form.
Module «team»
Optical and functional revision of the staff planing
As part of the implementation of new functionality, the TimeTool module «team» for staff scheduling has undergone a visual overhaul. In addition to the use of new, more intuitive program icons, the screen layout was also redesigned.
During the planning process, users can now see the hours already planned, the balance at the beginning of the week, and the forecast of the balance at the end of the week for each person. In addition, registered absences as well as the already planned assignments in the selected area are displayed in real time. With the provision of all this data, planning users receive even more important information when planning and thus more bases for making the right decisions.
A compact summary in the form of a daily schedule is provided by the newly integrated daily view. The desired area is called up via the selection options for defined departments, teams, workstations or other specified values. In addition to the planning total per person and day, the display can be shown in different granularity.
Further information
Learn more about the new features in «team» workforce management and request additional information via our contact form. We look forward to hearing from you.
Learn more about the new features in «team» workforce management and request additional information via our contact form. We look forward to hearing from you.
«The most important thing is that employees become fans.»
Tajana Kobel Personnel management / Assistant to the Management, HEAD Switzerland
Following the motto «TimeTool ♡ success stories» short videos and reports have been created which give individual insights into the cooperative partnership with a selection of our reference customers.
The collection of success stories realized so far can be found here.
We ♡ our customers. And we are happy about the valuable contacts as well as successful partnerships. THANK YOU.
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«We wanted a simple, straightforward and clear system.» |  |
Fabienne Lerch
Die Mobiliar - General Agency Belp
Head of Market Development, Member of the Management Team
Die Mobiliar - General Agency Belp
Head of Market Development, Member of the Management Team
DIE MOBILIAR - GENERAL AGENCY BELP
Experiences from the project at Die Mobiliar - General Agency Belp, with Fabienne Lerch
No less than eleven general agencies of the insurance company Die Mobiliar now record working hours and absences with TimeTool. And there are more to come.
For more than a year, the employees of the general agency Belp have also been using the TimeTool solution. Working with an electronic system was nothing new for the staff - previously, another software product had been in use for many years. But what prompted the agency to make the switch? «We wanted a simple, straightforward and clear system for our employees,» says Fabienne Lerch, Head of Market Processing and member of the management team.
When the TimeTool system was put into operation, the preparation and prompt transfer of balance information from the previous system was a particular challenge. «Gaining acceptance for a new solution and training individual employees was also an intensive point during the introduction» adds Fabienne Lerch. Experience shows that replacing systems that have been in use for many years with modern solutions can be demanding, especially in this area.
In the context of the implementation, the partnership between client and supplier plays an important role. How did the general agency Belp experience this? «The cooperation with the TimeTool team was always uncomplicated. For the explanation of the most important points, we made an appointment at our general agency. We appreciated this very much.»
Once a system has been successfully put into operation, one would like to be able to manage day-to-day operations as independently as possible - without support from the supplier. Is that also the case at the Belp general agency? «The system works well and can be used in everyday life without support,» says Fabienne Lerch. TimeTool's support team is available to clarify open points and points that need to be optimized.
TimeTool AG thanks for the experience gained from the joint project with the general agency Belp and looks forward to further cooperation.
Experiences from the project at Die Mobiliar - General Agency Belp, with Fabienne Lerch
No less than eleven general agencies of the insurance company Die Mobiliar now record working hours and absences with TimeTool. And there are more to come.
For more than a year, the employees of the general agency Belp have also been using the TimeTool solution. Working with an electronic system was nothing new for the staff - previously, another software product had been in use for many years. But what prompted the agency to make the switch? «We wanted a simple, straightforward and clear system for our employees,» says Fabienne Lerch, Head of Market Processing and member of the management team.
When the TimeTool system was put into operation, the preparation and prompt transfer of balance information from the previous system was a particular challenge. «Gaining acceptance for a new solution and training individual employees was also an intensive point during the introduction» adds Fabienne Lerch. Experience shows that replacing systems that have been in use for many years with modern solutions can be demanding, especially in this area.
In the context of the implementation, the partnership between client and supplier plays an important role. How did the general agency Belp experience this? «The cooperation with the TimeTool team was always uncomplicated. For the explanation of the most important points, we made an appointment at our general agency. We appreciated this very much.»
Once a system has been successfully put into operation, one would like to be able to manage day-to-day operations as independently as possible - without support from the supplier. Is that also the case at the Belp general agency? «The system works well and can be used in everyday life without support,» says Fabienne Lerch. TimeTool's support team is available to clarify open points and points that need to be optimized.
TimeTool AG thanks for the experience gained from the joint project with the general agency Belp and looks forward to further cooperation.
Would you like to learn more about solution concepts from the insurance industry? Get in touch with us via the contact form and request more information. We look forward to hearing from you.
«No system is as easy and intuitive to use as TimeTool».
Stefan Gerber Management, Duscholux AG
Following the motto «TimeTool ♡ success stories» short videos and reports have been created which give individual insights into the cooperative partnership with a selection of our reference customers.
The collection of success stories realized so far can be found here.
We ♡ our customers. And we are happy about the valuable contacts as well as successful partnerships. THANK YOU.
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In our newly launched newsletter series «TimeTools Knowhow Box», we provide tips & tricks, valuable advice as well as practical professional knowledge about working time recording for everyday working life.
#1
SHORT-TIME WORK
As a result of the Covid pandemic, many companies have been forced to introduce short-time work. They are required to document it correctly and account for it to the authorities.
Short-time work accumulates the difference between actual working time (actual time) and the contractual working time (target time) over a certain period of time. In this way, the actual working time is adjusted to the target working time (taking into account other absences such as illness, accident, etc.) with the time account balances remaining constant, i.e. there is neither an increase nor a decrease and the time account balances at the beginning of the short-time work correspond to those at the end of the short-time work. TimeTool is a flexible time recording system and supports this with appropriately implemented logics.
SHORT-TIME WORK
As a result of the Covid pandemic, many companies have been forced to introduce short-time work. They are required to document it correctly and account for it to the authorities.
Short-time work accumulates the difference between actual working time (actual time) and the contractual working time (target time) over a certain period of time. In this way, the actual working time is adjusted to the target working time (taking into account other absences such as illness, accident, etc.) with the time account balances remaining constant, i.e. there is neither an increase nor a decrease and the time account balances at the beginning of the short-time work correspond to those at the end of the short-time work. TimeTool is a flexible time recording system and supports this with appropriately implemented logics.
Do you have questions about time management in your everyday working life? Our consulting team will be happy to help you.
MAXIMUM TIME RECORDING
WITH MINIMAL INFRASTRUCTURE
The progress of digitalization constantly demands a more efficient and profound networking of our world: more and more things and devices are networked in the IoT (Internet of Things). In the area of cost-effective and innovative time and activity recording, TimeTool is breaking new ground with the IoT Badge Terminal PiOT.
PiOT serves as a simple terminal for time and activity recording on objects - placed in or on objects. Due to its communication type, the terminal also works reliably where other devices reach their limits. LoRa offers an optimal independent network coverage, which keeps the costs at an absolute minimum.
The innovative terminal is easy to install and can also be used on a mobile basis if required. With its effortless operation and lean integration into existing infrastructures, PiOT proves to be an extremely attractive, cost-effective and energy-saving alternative to classic time and attendance terminals.
PiOT serves as a simple terminal for time and activity recording on objects - placed in or on objects. Due to its communication type, the terminal also works reliably where other devices reach their limits. LoRa offers an optimal independent network coverage, which keeps the costs at an absolute minimum.
The innovative terminal is easy to install and can also be used on a mobile basis if required. With its effortless operation and lean integration into existing infrastructures, PiOT proves to be an extremely attractive, cost-effective and energy-saving alternative to classic time and attendance terminals.
FURTHER INFORMATION
Learn more about the benefits, possible applications as well as the features of the IoT badge terminal PiOT and request more information via our contact form. We are looking forward to hearing from you.
Learn more about the benefits, possible applications as well as the features of the IoT badge terminal PiOT and request more information via our contact form. We are looking forward to hearing from you.
Have you ever wished to enable your employees to record project and activity times on a stationary terminal? This variant of time recording on projects, objects, activities, departments or cost centers incl. corresponding evaluation is now available to you.
This is possible with our new uTerminal project app, which can be used on your existing or new uTerminal. For the entry on projects, objects, activities, departments or cost centers you don't need a barcode and also no project number. The corresponding elements can be selected and confirmed by means of selection lists. Operation is extremely simple - users are guided through the data entry process.
But where does project time recording on a stationary terminal make sense? This recording variant generates a high benefit especially in those areas where employees do not have the possibility to record on a PC or smartphone or where the recording should take place in real time.
Get to know the new possibilities of the uTerminal and request more information via our contact form. We look forward to hearing from you.
Get to know the new possibilities of the uTerminal and request more information via our contact form. We look forward to hearing from you.
HR FESTIVAL europe should actually have taken place on May 18 and 19, 2021 in Zurich. However, due to the uncertain situation, the trade fair has been postponed again by one year.
HR FESTIVAL europe will now take place on March 29 and 30, 2022 at Messe Zurich.
Even though Corona has once again thrown our trade fair plans out the window, we are working with a lot of energy towards the event in March 2022. We will be there and are already looking forward to your visit.
HR FESTIVAL europe will now take place on March 29 and 30, 2022 at Messe Zurich.
Even though Corona has once again thrown our trade fair plans out the window, we are working with a lot of energy towards the event in March 2022. We will be there and are already looking forward to your visit.
