Category: Knowhow Box

TIMETOOLS KNOWHOW BOX #2

21/9/2021

In our newly launched newsletter series «TimeTools Knowhow Box», we provide tips & tricks, valuable advice as well as practical professional knowledge about working time recording for everyday working life.

#2
TOLERANCE TIME
The definition of desired parameters for the calculation of time data is ensured in the TimeTool system via so-called day plans. A day plan summarizes the most important features such as target working time, break regulations or even overtime zones for the automated calculation of time data.

Among the many possibilities you will also find parameters for configuring tolerance times - also known as grace times. But do you actually know what the task of a tolerance time definition is?

Usually, tolerance time definition is applied in case of fixed working time or shift operation. In this case, the corresponding work start is defined as a time in the daily schedule. In a next step, the time range before the work start can be defined as a tolerance range. The prerequisite for this is defined overtime ranges. In the following example, 5 minutes before the specified start of work at 5 a.m. and 10 minutes after the end of work at 1:30 p.m. are defined as such zones.

If the employee's time is now booked in the tolerance zone marked in green, for example at 04:56, the working time is automatically credited as overtime without the need for approval. The same applies, for example, to the going clock-in at 13:38.

If the clock-in clock-out is registered before the defined tolerance range in the morning, the overtime is not automatically credited. In this case, the accrued time must be approved or rejected by the responsible supervisor via the TimeTool Message Center. In case of rejection, the working time is counted from the defined start of work at 5 o'clock. The same rule applies to overtime after the end of work.

This procedure is intended to prevent individual overtime minutes from generating additional work for supervisors in the area of overtime approval.

Do you have any questions about time management in everyday working life? Our consulting team will be happy to help you.

Let's talk

TIMETOOLS KNOWHOW BOX #1

30/3/2021

#1
SHORT-TIME WORK
As a result of the Covid pandemic, many companies have been forced to introduce short-time work. They are required to document it correctly and account for it to the authorities.

Short-time work accumulates the difference between actual working time (actual time) and the contractual working time (target time) over a certain period of time. In this way, the actual working time is adjusted to the target working time (taking into account other absences such as illness, accident, etc.) with the time account balances remaining constant, i.e. there is neither an increase nor a decrease and the time account balances at the beginning of the short-time work correspond to those at the end of the short-time work. TimeTool is a flexible time recording system and supports this with appropriately implemented logics.

Do you have questions about time management in your everyday working life? Our consulting team will be happy to help you.

Let's talk

TIMETOOLS KNOWHOW BOX #2

TIMETOOLS KNOWHOW BOX #1

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