Blog Archives

SECURITAS ♡ SUCCESS STORIES

23/9/2021

«TimeTool can provide the right solution for all our needs.»

Dominik Lütolf Head of Human Resources, Die Securitas Gruppe

Following the motto «TimeTool ♡ success stories» short videos and reports have been created which give individual insights into the cooperative partnership with a selection of our reference customers.

The collection of success stories realized so far can be found here.

We ♡ our customers. And we are happy about the valuable contacts as well as successful partnerships. THANK YOU.

TIMETOOL ♡ ENGAGEMENTS

22/9/2021

TIMETOOLS KNOWHOW BOX #2

21/9/2021

In our newly launched newsletter series «TimeTools Knowhow Box», we provide tips & tricks, valuable advice as well as practical professional knowledge about working time recording for everyday working life.

#2
TOLERANCE TIME
The definition of desired parameters for the calculation of time data is ensured in the TimeTool system via so-called day plans. A day plan summarizes the most important features such as target working time, break regulations or even overtime zones for the automated calculation of time data.

Among the many possibilities you will also find parameters for configuring tolerance times - also known as grace times. But do you actually know what the task of a tolerance time definition is?

Usually, tolerance time definition is applied in case of fixed working time or shift operation. In this case, the corresponding work start is defined as a time in the daily schedule. In a next step, the time range before the work start can be defined as a tolerance range. The prerequisite for this is defined overtime ranges. In the following example, 5 minutes before the specified start of work at 5 a.m. and 10 minutes after the end of work at 1:30 p.m. are defined as such zones.

If the employee's time is now booked in the tolerance zone marked in green, for example at 04:56, the working time is automatically credited as overtime without the need for approval. The same applies, for example, to the going clock-in at 13:38.

If the clock-in clock-out is registered before the defined tolerance range in the morning, the overtime is not automatically credited. In this case, the accrued time must be approved or rejected by the responsible supervisor via the TimeTool Message Center. In case of rejection, the working time is counted from the defined start of work at 5 o'clock. The same rule applies to overtime after the end of work.

This procedure is intended to prevent individual overtime minutes from generating additional work for supervisors in the area of overtime approval.

Do you have any questions about time management in everyday working life? Our consulting team will be happy to help you.

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BUDGET SYSTEM EXTENSION MODULE «TEAM»

15/9/2021

Module «team»
Extension with budget system

The functionality around the budget system in TimeTool's workforce planning has been integrated into Release 9. These are functions that were already used intensively in the 90s and offered added value especially to companies with several sales outlets or branches. The features related to budget-oriented planning are thus now also available in the web client.

The budget system opens up the possibility of defining organization- or workplace-specific target hourly values per week. Effectively available resources are presented in real time based on already planned attendances and absences.

Several distribution keys can be entered in the system as part of budgeting and shift planning. The resources to be scheduled are distributed to the corresponding days of the week by specifying percentage values in the form of a distribution key. With the help of this function, additional factors such as visitor numbers, seasonal conditions, weather forecasts or public transport timetables can be taken into account in resource planning. The use of distribution keys is usually based on the experience of the planners and the current conditions of a location.

During the planning process, the previously defined parameters are now available to the planning managers in the shift planning. For the selected planning period, in addition to the planned absences, the already scheduled resources are also calculated and visualized. For each organizational unit and, if required, for each workstation or team, a defined weekly distribution key can now also be activated. This shows the planning users the hourly budget available for the respective day and points out differences between budget and actual planning.

The budget system is particularly suitable for companies with several external locations, where the scheduling is carried out under adherence to specifications such as number of hours or also an amount in CHF. This includes, for example, franchising companies, hairdressing studios or gas stations. Of course, the functionality can also be used for other applications.

Further information
Learn more about the functionality and possibilities of the budget-oriented deployment planning and request more information via our contact form.

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SECURITAS ♡ SUCCESS STORIES

«TimeTool can provide the right solution for all our needs.»

TIMETOOL ♡ ENGAGEMENTS

TIMETOOLS KNOWHOW BOX #2

BUDGET SYSTEM EXTENSION MODULE «TEAM»

Module «team»
Extension with budget system

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SECURITAS ♡ SUCCESS STORIES

«TimeTool can provide the right solution for all our needs.»

TIMETOOL ♡ ENGAGEMENTS

TIMETOOLS KNOWHOW BOX #2

BUDGET SYSTEM EXTENSION MODULE «TEAM»

Module ​«team»Extension with budget system

ARCHIVES

CATEGORIES

INFORMATIONEN

MENÜ

INFORMATIONS

MENU

INFORMATIONS

MENU

Module «team»
Extension with budget system