Privacy policy

• Scope
• Data protection officer / Responsibilities of data processing
• Purpose and legal basis of the data processing
• Information and data security
• Storage of data
• Transfer of data to third parties
• Retention period and deletion of stored data
• Your rights
• Update of the privacy policy

 
Scope
This privacy policy is intended to inform users and this website and our customers about the nature, scope and purpose of the collection and use of personal data. Personal data is understood to mean all information relating to an identified or identifiable person.

This data protection declaration is based on the Swiss Data Protection Act (DSG). It also largely complies with the requirements of the EU Basic Data Protection Regulation (DSGVO).


Responsibilities of data processing
Responsible:
TimeTool AG, Uttigenstrasse 54 a, 3600 Thun, info@timetool.ch

Data protection officer/r:
TimeTool AG, Uttigenstrasse 54 a, 3600 Thun, info@timetool.ch

Supervisory authority:
Swiss Federal Data Protection and Information Commissioner, Feldeggweg 1, 3003 Bern

Purpose of the data processing
We process the personal data that we receive from our customers and other business partners in the course of our business relationship with them and other persons involved in this relationship or that we collect from their users when operating our websites, apps, shops and other applications. Data processing is necessary for the establishment and execution of a business relationship and the fulfilment of the associated contractual obligations. If you have given us your consent to process your personal data for specific purposes (for example, when registering to receive newsletters or providing your e-mail address in connection with the contact form), we will process your personal data within the scope of and based on this consent, unless we have another legal basis and we require such a basis. Consent that has been granted can be revoked at any time, but this has no effect on data processing that has already taken place.

Information and data security
(Article 8, Article 9, Article 10 VDSG)
In close cooperation with our operating partners, we make every effort to protect your data as well as possible from unauthorised access, loss, misuse or falsification. We have taken appropriate technical and organisational measures to ensure that regulations on data protection are observed and that the security of information is based on recognised standards and specifications and is continuously adapted.

Storage of data
When you access our website, the following data is stored in log files in addition to the information you have manually entered:
Your IP address, date, time, browser request and generally transmitted information on the operating system and the browser used. This usage data forms the basis for statistical, anonymous evaluations, so that trends can be identified, on the basis of which we can improve our offers accordingly.
 
Transfer of data to third parties
(Article 6 VDSG)
 
Cookies
We use cookies (session cookies and permanent cookies) on our website. These are small files that are automatically created by your browser and stored on your end device (laptop, tablet, smartphone etc.) when you visit our site. A cookie does not always mean that we can identify you. The use of session cookies serves on the one hand to record the frequency of use, number of users and behaviour on our website, and on the other hand to increase the security of website use and to make our information offer user-friendly. As soon as you leave the website, these cookies are automatically deleted. In addition, we also use permanent (cookies that are stored on your end device for a certain defined period of time) to optimise user-friendliness. If you visit our site again to use our services, it will be automatically recognised that you have already been with us and which entries and settings you have made so that you do not have to enter them again.

By continuing to use our website or by agreeing to this data protection declaration, you consent to our setting cookies and to our collecting, storing and using personal user data even after the browser session has ended. You can revoke this consent at any time by activating the standard browser setting to reject third-party cookies.

The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and the interests of third parties. Cookies serve to make our offer more attractive, more effective, safer and more user-friendly.

Most Internet browsers are set to accept cookies automatically. If you do not want our website to store cookies on your device, you can set your browser to warn you before certain cookies are stored. You can also set your browser to refuse most of our cookies or to refuse or disable certain cookies. You can also withdraw your consent to cookies by deleting the cookies already stored. Please refer to the instructions of the browser you are using.
 
Google Maps API
Our website uses Google Maps API to visually display geographical information. When using Google Maps, Google also collects, processes and uses data on the use of the map functions by users. The cooperation with Google LLC in terms of data protection law is based on a concluded agreement on joint responsibility, available at https://privacy.google.com/intl/de/businesses/mapscontrollerterms/. You can find more information about data processing by Google here.
 
Google Analytics
To improve our website and the user experience as well as for statistical evaluations of the visitor access to your website, we use functions of the web analysis service Google Analytics from the provider Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses cookies that are stored on your end device and enable an analysis of your use of our website. We use the function "Activation of IP anonymisation" on our website. Only in exceptional cases is the full IP address transferred to a Google server in the USA and shortened there.
Google will use this information on our behalf to evaluate your use of our website, to compile reports on activities and to provide TimeTool with further services related to website and internet use. According to Google's own information, the transmitted IP address will never be merged with other Google data.
You can prevent the collection of the data generated by the cookies and related to your use of the website to Google as well as the processing of this data by Google by downloading and installing the browser plugin available at https://tools.google.com/dlpage/gaoptout?hl=de. However, this may limit the functionality of TimeTool's website. You can find information about the terms of use of Google Analytics here.
 
Hub spot
We use Hubspot, a service provided by Hubspot Inc. of the United States, for analysis and communication purposes on this site. (hereinafter "Hubspot"). Hubspot uses web beacons and cookies to help us analyze your use of our site. In other words, when you contact us, subscribe to our newsletter, download a publication, or submit another form integrated from Hubspot, your activities on our site will be associated with your cookie, if you agree, allowing us to analyze your use of the site (e.g., pages visited, date and time of visits, forms filled out, documents downloaded). In addition, we send you digital resources requested on some forms by e-mail. This allows us to better tailor the user experience on our website and our communications to the needs of our visitors.
You can deactivate or individually allow/block the use of cookies by our website or third party providers at any time in your browser settings. The following link describes how you can disable cookies in your browser. In addition, various programs (e.g. Norton Internet Security) offer settings for managing cookies. Please note that deactivating cookies may mean that you can no longer use certain functions of our site to the same extent.
Hubspot is certified according to both the EU American Privacy Shield and the Swiss-American Privacy Shield, thus ensuring adequate data protection. For comprehensive information on how Hubspot uses and protects the information it collects, please refer to Hubspot's Privacy Policy.
 
Linking Social Media Pages
We also use so-called plug-ins from social networks such as Facebook, Twitter, Youtube, LinkedIn, XING or Instagram on our websites. This is always visible to you (typically via corresponding symbols). We have configured these elements so that they are deactivated by default. If you activate them (by clicking on them), the operators of the respective social networks can register that you are on our website and where and can use this information for their purposes. The processing of your personal data is then the responsibility of this operator in accordance with their data protection regulations. We do not receive any information about you from him.

Newsletter - Dispatch service provider
The newsletters are sent via the mailing service provider "MailChimp", a newsletter mailing platform of the US provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. The privacy policy of the mail order service provider can be viewed here: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC d/b/a MailChimp is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with the European level of data protection (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active). The mail order service provider is used on the basis of our legitimate interests according to art. 6 para. 1 lit. f DSGVO and an order processing contract according to art. 28 para. 3 sentence 1 DSGVO. The mail-order service provider may use the recipient's data in pseudonymous form, i.e. without assigning it to a user, to optimise or improve its own services, e.g. for technical optimisation of the dispatch and presentation of newsletters or for statistical purposes. However, the dispatch service provider does not use the data of our newsletter recipients to write to them itself or to pass the data on to third parties.

Retention period and deletion of stored data
We will retain your personal data for as long as we consider it necessary or appropriate to comply with applicable laws or for as long as it is necessary for the purposes for which it was collected. We will delete your personal data as soon as it is no longer required and in any event after the maximum retention period of five or ten years required by law. Data that are no longer required and for which there is no legal obligation to retain them will be deleted once the purpose and justification for doing so no longer apply.
The storage of personal data processed on systems provided for customers and operated by us is governed by the customer's legally or professionally prescribed storage and retention periods.
 
Your rights
In order to protect your personal data effectively, the data protection law grants you a number of rights which you can assert against us:

• Right to information (Article 8 DSG, Art.1 VDSG)
• Right of rectification (Article 15 DSG)
• Right to prevent disclosure (Article 15 DSG)
• Destruction (Article 18 DSGVO)
• Appeal (Article 28 DSG)
• Enforcement of the rights of data subjects (Art. DSG 15)

 
These also apply in analogous form to the European legal area and insofar as the EU DSGVO provides for this analogously.
 
We take the protection of your personal data very seriously. You can contact us at any time with your concerns regarding your personal data processed by us. You are of course free to address a complaint to the relevant supervisory authority.
 
Update of the privacy policy
We reserve the right to update the information listed in our data protection declaration without prior notice or to adapt it to new processing methods. The current data protection declaration can be accessed at any time at the aforementioned website.




TimeTool AG I December 2020